How to Manage a Content Team For Your Different Clients

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Content TeamIt is no secret that guest posting is something that every company wants. Contributing guest articles to other websites is a great way to improve your organic traffic by earning a good variety of backlinks, not to mention help you gain some visibility amongst the community and those interested in SEO and online marketing. Creating a guest posting strategy for your own website is usually fairly straightforward (and at the very least, there are many different articles and resources to help get you started); however creating a strategy when you’re working with multiple clients isn’t so cut and dry.

If you off any kind of PPC, SEO, online marketing, or even PR services for a number of different clients, you might want to offer guest posting as a service. This then leads to the question: How can I manage different writers, links, and articles for different companies all in different niches and still be successful?

5 Steps to Offering Guest Posting as a Service for Different Clients

How you create your guest posting strategy will depend completely upon the niches of your different clients. You will most likely not be working with companies who work in your industry (SEO and online marketing), but rather companies that don’t know much about this—those in the restaurant industry, health industry, automotive services, etc. If this is the case, I recommend following the steps below to get organized:

Step #1: Hire a great writer.

I use the term “great” because I don’t think it’s completely necessary to only hire a writer with an expertise in the field of your client. For example, let’s say one of your clients is a local restaurant, and that local restaurant wants to improve their organic rankings through guest posting. While hiring a writer who knows a lot about the restaurant industry is ideal, a great writer can learn enough about this industry to begin guest posting. Someone who knows a lot about restaurants might not be able to write very well, and therefore this is likely not the route you should go. In short, first try to find a writer who has a background in writing and restaurants, and if that fails, find someone who has a background in writing.

Step #2: Give them topics related to the client’s they will be writing for. Have them write five different articles (that you will edit).

At this point, you want to really monitor your new writer’s articles. Talk with your client and see what types of sites and what types of articles they would like to see (if they have an opinion at all). By giving your new writing a few topics, you can make sure that he/she is writing about something relevant and gets the hang of things before you let them come up with their own topics.

Step #3: While editing their work, have them begin finding a list of potential sites where he/she can guest post.

Finding quality sites is something that takes a little bit of time to master. This step uses the same rationale as the last step—make sure they get a feel for what is relevant before you let him/her loose.

Step #4: Let him/her begin pitching the articles to these different sites.

You should train your writers on how to pitch to editors first. You can check out this post for more information. Once you feel comfortable with their writing style, go ahead and let him/her send out the article to a website, and consider being a “bcc” on the email.

Step #5: Make sure all guest posts are recorded.

I usually recommend letting each writer have their own Google doc where they include the topic of the article, where the article was sent, when the article was sent, the status of the article, and then the URL when the article goes live. This doc can then be shared with whomever is in charge of overseeing that writer. This keeps all of the recordings in one place, yet the different client’s work won’t be mixed up.

As a side note, I would recommend having your writers record the backlinks they’ve earned on each article. Do this by simply adding another tab on the Google doc. This will help you know exactly where all of your links are coming from in case there is a question in the future. On my writer tracker for my job, I also included a tab about the sites that I have pitched in order to stay organized.

How to Oversee Several Writers for All Different Clients

This is probably the trickiest part when working with different clients. You want to make sure that your writers are reporting to someone, but you likely have different people in charge of your different clients. Therefore, I recommend that those in charge of the client be in charge of the writer guest posting for that client. This will allow the person in charge of the client’s account to know exactly what is going on and be able to send him/her reports.

So what if you want one writer to work with several different clients? Next Tuesday I’ll answer this question in detail!

Is this something that your company offers to different clients? What is your strategy? What have you found successful and what you have found to be more trouble than it’s worth? Let us know your thoughts in the comments below.

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Amanda DiSilvestro

Amanda DiSilvestro

Online Content Editor/Writer at HigherVisibility
Amanda DiSilvestro gives small business and entrepreneurs SEO advice ranging from keyword density to recovering from Panda and Penguin updates. She writes for HigherVisibility, a nationally recognized SEO consulting firm that offers online marketing services to a wide range of companies across the country. Connect with Higher Visibility on Google+and Twitter to learn more!
Amanda DiSilvestro
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  • Ken Savage

    Amanda, any chance of sharing that spreadsheet?

    • Sahil

      Guest post is definitely the best link building and link earning tactic which helps in getting engaging & quality search and referral traffic to the site. It would be great to have different subject matter expert writing content on each client’s niche rather than a content writer who can write articles on any niche. A subject matter expert can express his expert views in that particular niche to write engaging content which can help earn lot of quality backlinks from relevant sites.

  • http://www.highervisibility,com Amanda DiSilvestro

    I’d be happy to give you a little snippet sure! I think I have it in one of my articles somewhere online. Just DM me your email address on Twitter and I”ll send it right over. I’m @ADiSilvestro. Thanks for reading!

  • Keyword Removed

    Amanda, your blog was very informative and had some points which i was looking for quite sometime now. The main problem which most of my writers face is domain knowledge. It affects either their efficiency or quality of content they write. Moreover it is very difficult to proofread every content they write.

    I will wait till Tuesday for your next blog which would answer some more questions which i have in my mind.


    • Amanda DiSilvestro

      I’m so glad it helped. Next Tuesday I will be sure to expand! If there is ever a particular topic you’d like to see covered, just shoot me a DM @ADiSilvestro and I can probably help you out!

  • Don Heckelmiller

    Fantastic advise

  • Swayam Das

    Nice article ๐Ÿ™‚ Thanks for sharing your method! In my situation, we have separate departments for guest blogging and content writing. So we use Google Docs for ordering the contents ๐Ÿ™‚