Tools

Manage Your Tasks with Gmail and “Email Yourself” FireFox Addon

Gmail is an awesome tool that can be used in hundreds of ways (besides actually sending and receiving email). Recently I have found a great way to manage my web tasks with Gmail filters and a FireFox addon I discovered a few days ago.

Here’s the tip:

Step 1: Create a Gmail Filter

A Gmail Filter is used to:

  • Collect your to-dos in a separate folder;
  • By-pass the inbox (if you don’t want to clutter it);
  • Mark your tasks in some way (star them for example);
  • Forward a copy of your task to someone (a person who manages you or your employee).

To create a Gmail Filter, navigate Settings -> Filters and click “Create a new filter”. Set up the filtering criteria:

  • From:me
  • To:me
  • Subject: TO-DO

gmail tasks 01 Manage Your Tasks with Gmail and Email Yourself FireFox Addon

Now specify the action to take to the mail matching the criteria:

  • Set the task to skip the inbox (this is up to you, I myself have it checked)
  • Star the messages (to be able to un-star them once the task is completed);
  • Apply the label (I am using TO-DO);
  • (Possibly) Forward it to an email address of your choice:

gmail tasks 02 Manage Your Tasks with Gmail and Email Yourself FireFox Addon

Step 2: Install and Use “Email Yourself” FireFox Addon:

Email Yourself! allows you to email yourself the link, title, and a selected summary of the webpage you are viewing using GMail.

Before using the extension, edit the two preferences (accessed via Tools -> Addons menu):

1. Enter your gmail address

gmail tasks 03 Manage Your Tasks with Gmail and Email Yourself FireFox Addon

2. Enter a personal identification message (suffixes your subject). By default it’s set to “-Sent via Email Yourself!” This feature was implemented so you could setup a gmail filter/label to filter out emails that you send to yourself:

gmail tasks 04 Manage Your Tasks with Gmail and Email Yourself FireFox Addon

After you are done, chances are you won’t find the addon icon anywhere. This is because FireFox hides new icons by default. To find it:

  • Navigate: View -> Toolbars -> Customize (or right-click on one of your toolbars and click “Customize”)
  • Find the icon and drag-and-drop it to the place in your toolbars you want it to be:

gmail tasks 05 Manage Your Tasks with Gmail and Email Yourself FireFox Addon

Try the tool:

When on a web page you want to add to your tasks (read or research earlier), select some text and click the “Email Yourself” icon. What you should see now is the “Compose Mail” screen containing the page info and the text you selected:

gmail tasks 06 Manage Your Tasks with Gmail and Email Yourself FireFox Addon

Now, go to your Gmail inbox (the message you have sent should have skipped it according to the above settings), locate your TO-DO folder and find this message there (starred and labeled accordingly):

gmail tasks 07 Manage Your Tasks with Gmail and Email Yourself FireFox Addon

A great additional task manager tool worth trying out! What are your thoughts?

 Manage Your Tasks with Gmail and Email Yourself FireFox Addon
Ann Smarty is the blogger and community manager at Internet Marketing Ninjas. Ann's expertise in blogging and tools serve as a base for her writing, tutorials and her guest blogging project, MyBlogGuest.com.
 Manage Your Tasks with Gmail and Email Yourself FireFox Addon

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3 thoughts on “Manage Your Tasks with Gmail and “Email Yourself” FireFox Addon

  1. Spooky that I was just doing a search for “online todo list” when this post popped up in Digsby! (I think I am going to try remember the milk again tho)

  2. What an idea Annie!

    Just make a bunch of labels that match my filing categories – using RL for reference library – as in:

    RL Blogging
    RL List Building
    RL Traffic

    and I can file all these emails appropriately. Lots more info available than that of a bookmark.

    And the biggie – storage is on Gmail – not my hard-drive.

    Fantastic idea Ann – Thanks

    Linny